Accounting Manager

Accounting (AP / AR)

• Retain records of financial transactions by:

  • Establishing accounts

  • Posting transactions

  • Maintaining filing system (paper and electronic)

• Maintain records of the following, for each location:

  • Petty cash fund

  • Cash receipts

  • Departmental Expense Reports

  • Chart of accounts

  • Annual budget

  • Payroll records

  • Bank deposits

• Thorough understanding of the financial reporting and general ledger structure

• Establish operational standards for cost control and waste reduction to improve cash flow

• Ensure timely monthly, quarterly and year end close-out

• Process payroll in a timely manner

• Verify that weekly deductions are taken from team member’s weekly pay

• Render weekly contributions to retirement plans on behalf of team members

• Collect sales taxes from customers

• Pay debts and vendor invoices in timely manner (net 30), taking all reasonable discounts

• Ensure accuracy in all categories and/or line items on monthly P&L

• Issue invoices to customers and ensure timely payment

• Manage collection of receivables per DLLS AR policy

• Conduct a monthly reconciliation of every bank and credit card account

Reporting

• Timely reporting of all financial information (weekly, monthly, quarterly and yearly)

  • Monthly sales tax report

  • Monthly chemical container deposit reports

  • Provide all necessary information to the CPA for preparation of company’s monthly financial statements

• Maintain up to date spreadsheets and financial reports

• Assemble all necessary information for external audits

• Budget monitoring and reporting to management

• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends

• Report violations or substandard practices immediately

• Prepare letters, tax forms, presentations and reports upon request

Management

• Provide clerical and administrative support to management as requested

• Manage and monitor office and departmental budgets

• Participate in weekly, monthly, quarterly meetings as directed by management

Customer Knowledge

• Familiarize yourself with all customers payment terms, tax status, contacts, pricing, etc.

• Promote good public relations, handling customer concerns in a professional and timely manner

• Monitor and enforce performance standards to ensure high-levels of service, quality and customer satisfaction.